Creating a lease
Leases → New. A lease ties a tenant to a unit for a period, at a rent. You will need the unit, the tenant and their contact details, start and end dates, the rent and how often it is due, the deposit held, and any scheduled increase during the term.
The start date must come before the end date, and rent and deposit cannot be negative — the form refuses a tenancy that could not be true rather than storing it.
Producing the agreement
Generate the tenancy agreement from the lease, so the document and the record say the same thing. Re-typing an agreement separately is how a signed paper ends up disagreeing with the system about the rent.
What an active lease drives
- Rent becomes due on schedule
- The unit shows as occupied
- The owner's payout is calculated from rent collected on it
- Arrears are measured against it
That is why a lease should be created when the tenancy starts, not when the first payment arrives.
Renewing
When a term is ending, renew rather than editing the dates on the old lease. A renewal keeps the history of what was agreed and when, which matters in a dispute. Editing the original quietly rewrites the past.
Ending one
Use Terminate. Record the end date and settle the deposit — returned, partly withheld, or withheld entirely.
Letting a lease simply run past its end date leaves the unit occupied in your reports and keeps raising rent nobody owes.
See the leases chapter of the EstateIQ manual.