The operational reports
| Report | Answers |
|---|---|
| Properties | What you manage, and how much of it is occupied |
| Tenants | Who is renting what, and what they owe |
| Owner payments | What each owner is due and what has been paid |
| Expenses | What is being spent, by property |
| Commissions | What agents have earned and what is outstanding |
The financial statements
The accounting section carries the standard set — trial balance, profit and loss, balance sheet, cash flow and the ledger — for when you need the financial position rather than the operational one.
What makes occupancy wrong
Occupancy is calculated from unit status and active leases. Two things overstate it, and both are data-entry habits rather than faults:
- A unit left marked occupied after the tenant left
- A lease past its end date that was never terminated
Terminate leases properly and keep unit status current, and the figure becomes trustworthy.
What makes revenue look wrong
Receipts not matched to leases. The bank total is right but the tenant balance is not, so collected rent appears still outstanding.
Expenses not recorded. Revenue without costs is not profit, and the owner statement will not agree with reality either.
A check worth doing monthly
Does the rent collected on the rent screen agree with what reached the bank? If it does not, a receipt was recorded without being matched, or one was never recorded at all. Finding that in the month it happened is easy; finding it a quarter later is not.
The reports chapter of the EstateIQ manual goes through each one.