Running a pay period
Payroll produces a pay run containing a payslip per employee. You review the run, approve it, then mark it paid — three separate steps on purpose, because the point at which figures stop being editable should be a decision somebody makes rather than a side effect of opening a screen.
The three states
- Draft — payslips can still be edited. Adjust an individual payslip here.
- Approved — the run is agreed and the figures are fixed.
- Paid — the money has gone out, and the ledger entries are posted.
What it posts
Approving and paying a run writes the ledger entries for you: salary cost to the expense account, and the net amount owed to staff carried as a liability until it is paid. You do not post payroll by hand.
Keeping it defensible
Attendance records are what justify a payslip when somebody disputes it. Record them as the month runs rather than reconstructing them at the end, which is both slower and less convincing.
A note on statutory deductions
Kinxso Accounts handles gross pay, the deductions you define, and net pay. It does not file statutory returns such as EOBI on your behalf — you record the deduction and submit through the relevant authority yourself.
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